Monday, 9 July 2007

Working offline is easy with Outlook 2007

It is possible to have your work with you when you are offline or have a slow connection to the SharePoint site. Often times it is faster to work with a local copy of a document rather than editing directly on the server. This is the case when using a dial-up connection or when network latency is a known issue.

Outlook 2007 make this procedure easy. You can check out the documents that you will be working on and copy them to your local disk. When you are ready to return the documents to the library, simply connect back to the server and check the content in. The following instructions are provided below from Microsoft Office Help.

This option is available for document libraries only.
1. If the library is not already open, click its name on the Quick Launch.
If the name of your library does not appear, click View All Site Content, and then click the name of your library.

2. Point to a file name in the library to display a down arrow.

3. Click the down arrow, and then click Check Out.

4. In the dialog box, select the Use my local drafts folder check box.

Note If you are checking out a file that was created by a program that isn't compatible with Windows SharePoint Services 3.0, the Use my local drafts folder check box does not appear, and you cannot work with the file offline.

5. Edit the file, and then check the file back in when you finish.

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